Space Only Exhibitors 2024

Stand Plan Submissions

Space-only exhibitors are required to complete the Build Contractor Form with details of the contractor who is responsible for supervising the build by Monday 29th July 2024.

Build contractors will need to submit detailed plans of the exhibition stand including 3D Technical Plan Drawing, Public Liability Insurance (copy of a certificate valid for event period), Method Statement, Health & Safety Document & Risk Assessment. Please ensure all documents are submitted no later than Monday 29th July 2024. These documents will need to be approved by the Organiser’s Health and Safety Advisor and the venue. 

To submit, please email the BOA Exhibitions Team and CC Alan Hazelhurst (H&S Supervisor) - [email protected]

1.    Stand Plan. A technical drawing, including all specifications, together with a Construction Phase Plan (CDM 2015) and PL Insurance
2.    Method Statement 
3.    Risk Assessment Document 
4.    Health & Safety Document 

What does it look like/ what’s included?

Space only stands are just that. No walling or stand fittings are provided and you are responsible for organising all of this at your own cost. The design of your stand is your responsibility and must be such that it can be erected and dismantled within the time available; please refer to the exhibition timetable for the build-up and breakdown schedule. When you arrive on-site the area of the stand will be marked out on the venue floor. It is your responsibility to ensure that the stand is built to the correct floor markings. If you are unsure of these please contact the organiser’s office before commencing build.

Preferred Stand Contractor

This year our recommended stand contractor for the exhibition is Tidal Exhibitions. Whether you have booked a shell-scheme package or space only, Tidal Exhibitions will be able to provide a variety of custom-built stands and modular systems to meet all exhibitors' requirements. They cover design, construction, decoration, flooring, all forms of electrical fittings and graphics. To view bespoke stand packages and enquire, please contact Zoe Walters or visit their website.

TIDAL EXHIBITIONS
Contact: Zoe Walters
Tel: 07983 852 664
Website: click here
Email: [email protected]

Stand Build Regulations:

  1. Space Only exhibitors are advised, that no walls or stand fittings are provided and they should make their own arrangements for stand building and decoration. 
  2. The maximum build height at The ICC is 4m; stands must not exceed this height. This limit includes the overall height of the stand-fitting, any branding and all raised platforms as measured from the hall floor
  3. No more than 40% of an open side can be walled. Any walling exceeding 40% must be set back a minimum of 0.5m from the open perimeter of the site. Solid runs of walling along open perimeters are not permitted unless facing a Venue wall. Under no circumstances are neighbouring stands to be visually blocked off from the rest of the exhibition
  4. All exhibits must be confined to the space limits of their respective booth(s) as indicated on the floor plan. All equipment, products, or materials to be displayed or demonstrated must be placed within the exhibit space in order to ensure that the attendee viewing the exhibit will stand within said booth space and not in the aisles. All exposed parts of displays must be finished to present an attractive appearance when viewed from the aisles or from adjoining exhibits.
  5. Exhibits and walling must be positioned in such a way as not to obstruct the view of the exhibition or adjacent stand
  6. No stand or display exposing an unfinished surface to neighbouring stands will be permitted, nor any solid wall of more than one third of the total length of any elevation be erected on the perimeter of a stand bordering a gangway which would impede the frontage or view from or into a neighbouring stand.
  7. The outside finish must be the same as inside or equivalent in quality of build and all stands must be finished on any open tops as stands will be viewed from above (balcony view)
  8. Stand walls or decorations cannot exceed a height of 2.5m unless approval has been sought from the organisers. All visible walls over 2.5m must be dressed and conform to all other regulations but carry neither title, devices, advertising matter nor exhibitors where the elevation overlooks the lower stand. Walls must not overshadow or interfere with neighbouring stands without written prior approval from the organiser. No part of the stand construction (including rotating signs) or any exhibits may protrude over the gangways or neighbouring stands. 
  9. Disabled Ramps. There is no requirement to install access ramps on a stand platform up to 100mm. However, stands must be designed to be able to accommodate access and egress for wheelchair and mobility scooter dependant visitors. 
  10. All space only designs are provisionally approved subject to an onsite inspection and providing they meet the rules and regulations of ICC. Please refer to the e-guide about stand build compliance. http://www.aeo.org.uk/files/stand_build__july_2015.pdf
  11. High visibility vests must be worn by all contractors during build-up and breakdown. Failure to wear a hi-vis vest will prohibit access to the site. Hi-vis are available for purchase on the day at a cost of £5.00 per vest payable by the individual.
  12. Any damage caused to the venue structures will be charged to the offending Exhibition

If you are employing a contractor to build your stand, it is essential that your contractor is fully aware of their responsibilities and that all work must comply with the rules and regulations. 

Exhibition Floor Plan (CAD)

All contractors must review the Technical Floor Plan, which includes the location of all electrical ducts. This must be viewed by all contractors before any building commences. Please download the CAD plan below.

BOA Congress 2024 Floorplan

SPACE-ONLY STAND ADJOINING ANOTHER SPACE-ONLY STAND

Exhibitors on part-island sites must provide a partition wall between themselves and their neighbours. The Organisers will not provide walling between adjoining space-only sites. 

SPACE-ONLY STAND BACKING ONTO ANOTHER SHELL SCHEME

Space only sites are not permitted to attach anything to the adjoining shell scheme. Exhibitors taking space only sites backing onto, surrounded by or adjoining shell scheme stands, should not assume that panels facing their stand will be finished. Space only exhibitors booking stands between shell scheme sites must deduct 55mm from overall measurements to fit within the allotted space (e.g., a 3m x 2m space only site would in fact have a floor dimension of 2945mm x 1945mm). 

STAND IDENTIFICATION (SPACE ONLY)
Exhibitors with floor space only sites are requested to ensure that their stand is clearly identified with company name and stand number placed in a prominent position.