BOA Annual Congress 2024

When is the Annual Meeting?

The BOA Annual Congress 2024 is taking place on 17th - 20th September 2024 at ICC Birmingham. Exhibit dates are Tuesday 17th - Thursday 19th September 2024.

What are the build times?

Space Only Stands 
Sunday 15th & Monday 16th September - 07:00 - 21:00, last entry 19:00

Shell Scheme Stands 
Monday 16th September - 14:00 - 20:00, last entry 19:00

What are the exhibit hours?

Tuesday 17th September - 07:45-17:00 (Drinks reception 18.20 - 19.30)
Wednesday 18th September - 07:45-18:00
Thursday 19th September - 07:45-16:30 

Can I cancel my stand?

All cancellations requests must be sent via email to [email protected]. Requests to cancel or downsize may incur a cancellation fee based on the date the request has been received by BOA.

b) Cancellation 3rd May – 5th July 2024, exhibitor is liable for 75% of the cost of the stand

c) Cancellation after 5th July 2024, exhibitor is liable for 100% of the cost of the stand

Can I get early/late access for build?

There is no early access available at this venue and working outside the hours listed above will be subject to a late working charge of £200.00 per hour. This must be pre-arranged with the BOA Team prior to the event. For further details, please contact BOA Exhibitions, [email protected]

What are the breakdown times?

Thursday 19th September - 16:30 - 23:00

Any exhibitor that commences breakdown before 16:30 will be subject to a fine of £1000 per hour.

Immediately after the show is the most common time for loss and theft to occur. We highly recommend that valuables, particularly of a portable nature are not left unattended at any time on your stand at any point during the show e.g., laptops, mobile phones, handbags.

How do I register for an exhibitor pass and how many can I have?

The quantity of exhibitor badges issued per stand; is dependent on what package you have confirmed and the size (m2).
•    Diamond – 16 x Exhibitor Passes per day 
•    Platinum - 15 x Exhibitor Passes per day 
•    Gold - 10 x Exhibitor Passes per day 
•    Silver - 5 x Exhibitor Passes per day
•    Bronze - 3 x Exhibitor Passes per day

Please create an exhibitor pass for every person exhibiting with your company. To register your exhibitor pass, please click here and register online. 

If you wish to purchase a plenary access pass or additional exhibitor tickets, you can do so online. 

Registration confirmation emails will be sent to all attendees 48 hours prior to the event. Badges will be printed and will be available for collection from the Exhibition Registration Desk on arrival.

Is there storage onsite?

No storage is available within the hall for exhibitors. All items must be stored within your stand or with Onsite Exhibitions based onsite, you can pre-order storage with them by completing the order form here.

What is provided with my stand?

Shell scheme stands are provided with stand walls, a name board, 3 x spotlights & 1 x 500W socket. Any furniture, AV, graphics etc need to be pre-ordered, please see 'Shell Scheme' section for further details.
Space only stands: No flooring, furniture, electrics, or other services are provided with Space Only stand bookings. Only the space is provided. 

Many stand services are available and are listed within the exhibitor manual.

Can exhibitors view their stand during build?

Any exhibitors wishing to come and see their stand during build may do so by pre-arrangement. Admission to the exhibition hall is strictly by wristband only. Exhibitors can collect their registration badges from the registration desk from 14.00 on Monday 16th September and will be granted access until 19.00. If you would like to come earlier, you will need to obtain a work pass and wear a high vis jacket. Please note, you must register all exhibitors for the exhibition online www.boa.ac.uk/registration

Under CDM regulations, all visitors to the hall (during build-up and breakdown) at this time must wear high visibility jackets, appropriate footwear, and hard hats where necessary.

When can I access the hall for break down?

The exhibition closes at 16.30 on Thursday 19th September, the hall can be accessed for breakdown of stands from 16.30 - 21.00.

Any exhibitor that commences breakdown before 16:30 will be subject to a fine of £1000 per hour.

What is the height limit for my stand?

Shell Scheme = 2.4m

Space Only = 4m 

Height from the floor to the ceiling varies due to stand location, for further details please email [email protected]